Managing timesheets, overtime, absences, and travel expenses still too often relies on paper forms, scattered emails, and lost approvals.
VLX Form eliminates these hassles with an integrated web platform designed specifically for Quebec school boards and school service centres, saving them time and money.
Everything that VLX Form centralizes for you
Travel Expenses
- Automatic Distance Calculation and Integrated Validation
- Duplicate Detection and Optimization of Your Reimbursement Policy
- Automatic Generation of Approved PDFs
➡️ Fewer Errors, Less Abuse, Less Time Wasted on Approval
Absences
- Absence form with a clear approval workflow
- Automated HR checklists
➡️ Structured and unambiguous management
Overtime bank
- Submission, approval by supervisor, and detailed cumulative tracking by management
- Warning to the employee and supervisor when the maximum threshold is exceeded or about to be exceeded
- Automatic alerts to HR when defined thresholds are exceeded
➡️ Prevents time bank overflows
Timesheets
- Entered by pay period
- Supervisor approval, HR validation
➡️ No more paperwork and processing delays
Many benefits for your organization!
Fast
Submitted forms are instantly transmitted to the supervisor, who can receive notifications, allowing your organization to process them more quickly and avoid oversights.
Save $$$
VLX Form’s travel expense system automatically calculates distances traveled using Google Maps APIs. This speeds up the expense report approval process and saves your organization time and money.
Optimization
With VLX Form, you can optimize your form approval processes. The system stores all the information in the database, ensuring better organization and saving you time.
Versatility
VLX Form is compatible with computers, tablets, and smartphones. This allows members of your organization to use it anytime, anywhere!
VLX Form is…
Designed for your environment
- Integrates MSO 365 and LDAP authentication methods
- Direct connection to the payroll system (employees, addresses, base points)
- Fully bilingual interface
- Automatic email notifications
- Approval delegation for large teams
➡️ A solution that integrates seamlessly with your existing tools
A way to optimize your processes
- Major reduction in paperwork, errors, and delays
- Time and money savings for your organization
- Complete and auditable history of every approval
- HR freed from repetitive tasks to focus on people
- Managers equipped with a real-time view of banked hours, absences, and other critical information